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Fundraising Event Timeline Planning Guide

Successful fundraising events require precise timing to maximize donor engagement and achieve fundraising goals. Whether planning a gala, auction, or casual fundraiser, your timeline should support both social interaction and fundraising activities.

Structure your timeline to build excitement towards key fundraising moments. Include time for mission presentation, donor recognition, and clear calls to action.

Balance entertainment with fundraising activities to maintain energy and engagement throughout the event.

Key Timeline Tips for Fundraisers

  • Begin with impactful welcome presentation
  • Time auction or donation appeals strategically
  • Schedule entertainment between fundraising
  • Plan mission moments throughout event
  • Include time for donor recognition
  • Coordinate food service with program
  • Schedule volunteer breaks efficiently
  • End with clear call to action