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Cocktail Reception Timeline Planning Guide

A cocktail reception requires precise timing to maintain flow and energy throughout the event. Your timeline should coordinate food and beverage service while facilitating meaningful interactions.

Plan passed appetizers and drink service to ensure consistent availability without overwhelming guests. Include time for any planned presentations or toasts.

Consider the pace of service and guest movement throughout the space when planning your timeline.

Key Timeline Tips for Cocktail Receptions

  • Schedule bar setup well in advance
  • Plan appetizer rotation timing
  • Coordinate server movements
  • Time specialty cocktail features
  • Include breaks in passed service
  • Plan cleanup during event
  • Schedule entertainment segments
  • Time last call appropriately